Todoist Pricing: Free vs Pro vs Business

Todoist’s free plan is called Beginner. Pro costs $7/month or $60/year, while Business costs $10/user/month or $96/user/year.

Stay on Free if its capacity and basic planning tools cover your needs. Choose Pro for expanded personal organization and paid planning features. Choose Business when your team needs its administration and shared-project tools.

Prices checked October 2026, using official documentation. This guide is published by SelfManager.ai.

The best plan is the least expensive one that supports your actual workflow. More projects, filters or AI features do not help unless you use them.

Todoist Pricing at a Glance

Annual equivalents are not month-to-month subscriptions. Local currency, taxes and purchase channels can affect checkout prices.

SelfManager.ai offers a seven-day trial with no credit card required. It has no calendar sync or auto-scheduling, so compare the workflow as well as the subscription.

What Does Todoist Free Include?

Beginner is a usable ongoing plan, not merely a trial.

It includes Quick Add, list and board layouts, task reminders, integrations, five personal projects, three filter views and one week of activity history. Recurring dates, subtasks, sections, labels and priorities are also available.

You can therefore build a working personal system before paying.

For example, you might use projects for work, home, personal administration, learning and a side project. Sections can organize different areas inside each project.

The important question is whether that structure stays comfortable. If you keep combining unrelated work solely to remain within five projects, Pro may remove real friction.

The Free limits that matter

These are plan limits, not a promise of unlimited capacity after upgrading. Todoist also applies general limits across plans, including 300 active tasks per project and 20 sections per project.

In particular, Pro does not increase the five-person limit for a personal project. Evaluate a team workspace separately if that is your requirement.

Who Should Stay on Free?

Stay on Beginner when:

• Your active personal work fits comfortably within five projects.
• Three custom filters cover the views you need.
• List and board layouts suit your planning.
• Automatic task reminders are sufficient.
• A week of activity history is enough for your routine review.

An illustrative setup could use one filter for urgent work, another for errands and a third for tasks waiting on someone else. You do not need a larger allowance if those views already help you act.

Verdict: Stay Free until a specific limit or missing feature causes a recurring problem. Paying for capacity you do not need will not improve your planning.

Free already includes calendar integration

Todoist’s Google or Outlook Calendar integration is available on Beginner, Pro and Business. You can view events alongside tasks in Today and Upcoming and sync scheduled tasks to the connected calendar.

The paid calendar layout is a separate feature. That visual planning layout and task durations require Pro or Business.

Do not upgrade solely because you assume connecting a calendar requires payment. Identify whether you need the integration, the visual layout or task durations.

What Does Todoist Pro Add?

Pro raises personal project and filter capacity and adds tools for more detailed planning.

Its documented features include calendar layout, task durations, custom reminders, Project Insights and expanded progress visibility. The pricing page also lists deadlines, full reporting history and Task Assist.

The practical reasons to upgrade are usually one of these:

1. Your project structure needs room

A freelancer may want separate projects for several active clients, business development and personal responsibilities.

If your existing structure is cramped, additional projects can make organization clearer. If you already struggle to maintain a small system, adding dozens of projects may introduce more work.

2. You need more precise planning

Task durations can help you distinguish a ten-minute administrative task from a two-hour assignment. Calendar layout gives those intentions a visual place in the schedule.

A planned duration is an estimate, not a measurement of the time you actually spent working.

3. You need more history or custom reminders

Longer reporting history can support reviews beyond the most recent week. Custom reminders can also justify payment when a basic automatic reminder is insufficient.

Verdict: Choose Pro when its additional structure or planning tools solve an identifiable problem in your personal workflow. Business is not required simply because your personal tasks involve professional work.

When a Dated Daily Record is the Priority

If you want each day to contain the work, time and explanations you will review later, try SelfManager.ai’s seven-day free trial.

Create dated tables, add tasks, use the time tracker and leave comments about progress or blockers. Start with the core planner, then explore AI planning and review using that recorded context. No card is required.

What Does Todoist Business Add?

Business is a team purchase, not simply a larger personal subscription.

Its documented additions include team project folders, roles and permissions, restricted projects, shared templates, team filters and centralized billing. Team members also receive Pro features for their personal projects.

These features matter when several people need a consistent way to organize shared work.

For example, a small agency might need separate client projects, controlled access to sensitive work and one subscription managed by its administrator.

You can collaborate without Business

Todoist supports shared projects on its free and Pro plans. A free team also has lower limits.

That makes “we work together” an insufficient reason to upgrade by itself. Start by identifying the project capacity, access controls, team views or billing requirements that the free setup cannot satisfy.

Verdict: Choose Business when its team tools are needed. For a small shared project that fits the free limits, test the free setup first.

Do Business members need separate Pro subscriptions?

Business provides Pro features in members’ personal projects. However, an existing Pro subscription and a Business team subscription have separate billing.

If you already pay for Pro, review Todoist’s transition guidance rather than assuming the team purchase automatically resolves the previous subscription.

Monthly vs Annual Billing: What is the Difference?

At the checked prices:

These totals are calculated from Todoist’s published rates.

Annual billing is sensible once you know you will keep using the paid features. Monthly billing can be easier to justify while you are still testing whether the upgrade changes your day.

For a team, evaluate total cost using the number of paid users. Five paid Business users cost $50/month, or $480/year with annual billing.

That is a different model from SelfManager.ai Team’s flat subscription. Price alone should not decide between them: Todoist Business includes conventional team administration, while SelfManager centers collaboration on dated tables.

AI Allowances: What Free and Paid Plans Provide

Todoist currently gives Beginner users 10 monthly sessions shared between Task Capture Assist and Ramble. Text, files, images and voice count toward that shared allowance. Pro and Business offer unlimited sessions subject to fair-use limits.

The paid pricing page also lists Task Assist.

Treat AI as another reason to evaluate the upgrade, rather than the starting point for choosing a plan.

If occasional capture fits the free allowance, you may not need payment for that purpose. If you use it throughout the working day, test the paid experience and its applicable limits.

“Unlimited subject to fair use” and “weekly credits” are different usage models. They are not directly comparable quantities.

Trials and What Happens If You Downgrade

Todoist documents a seven-day Pro trial for accounts that have not previously tried Pro. Its trial guide says the subscription starts automatically unless cancelled.

Business offers a 14-day trial and requires payment information in its documented signup process.

Use a trial to test the feature that prompted the upgrade. For Pro, that might be calendar planning. For Business, it might be access controls and project organization with actual teammates.

If you later downgrade, projects above the lower plan’s capacity can become view-only rather than disappearing. Review the downgrade guidance before relying on editing access to a large project system.

The free plan and a paid trial are different choices. Beginner can remain free; a paid trial has an end date and renewal terms.

When SelfManager.ai is Worth Considering

SelfManager.ai costs more than Todoist Pro for an individual at the listed prices. It should earn that difference through a workflow you actually want.

Its core planner organizes work into dated tables containing tasks, statuses, priorities, notes, comments and tracked time. You can keep several areas of work separate within the same date.

For example, today might contain a client-work table, a product-development table and a personal table. A task can retain the time spent and a comment explaining what happened. Completed work stays connected to its date.

AI adds planning, table summaries and reviews of recorded work. It builds on the core planner rather than replacing it.

Individual includes 35 AI credits each week. Team includes 70, plus unlimited collaborators at a flat price. Additional AI credits are optional.

Consider SelfManager.ai if: Dated workspaces, elapsed task time and context for review are worth paying for.

Stay with Todoist if: Its projects, subtasks, labels, filters or calendar integration already match your needs.

SelfManager.ai has no calendar sync or auto-scheduling. For the full product decision, read SelfManager.ai vs Todoist.

Verdict: Which Plan Should You Choose?

Start with Free if it covers your work. Upgrade to Pro for a specific personal requirement. Buy Business when the team needs its additional tools.

If the missing piece is a daily workspace that preserves what happened, start SelfManager.ai’s seven-day free trial. Create a real table, track a task and add a useful comment, then explore AI planning and review.

For other product choices, see Todoist alternatives and Things 3 vs Todoist. If you decide to switch, use How to Move From Todoist Without Losing Your Tasks.

Frequently Asked Questions

Is Todoist free?

Yes. Beginner is its ongoing free plan, with capacity and feature limits. It is separate from the Pro and Business trials.

How much does Todoist Pro cost?

Prices checked October 2026: $7/month or $60/year, equivalent to $5/month with annual billing. Confirm your local checkout price and applicable taxes.

Do I need Pro for task reminders?

Not for basic automatic reminders on tasks with a date and time. Custom reminders are a paid feature.

Do I need Pro to connect Google or Outlook Calendar?

No. Calendar integration is available on all plans. Calendar layout and task durations require Pro or Business.

Is Business necessary for shared tasks?

Not always. Shared projects and a limited free team are available. Business is appropriate when you need its expanded team capacity and administration.

Does upgrading remove every limit?

No. Some limits apply across all plans. Review the usage limits before upgrading to solve a specific capacity problem.

Is SelfManager.ai cheaper than Todoist?

For an individual, Todoist Pro is less expensive at the checked prices, and Todoist has a permanent free plan. For teams, compare Todoist’s per-user bill with SelfManager’s flat subscription, then check whether the features match.