Teamwork.com Pricing (2026): What an Agency Actually Pays

Teamwork.com’s advertised annual rates are $9.99 per paid user per month for Basics and $24.99 for Accelerate. The total depends on paid seats, plan minimums, billing frequency, and optional extras.

Basics has a three-seat minimum. Accelerate has a five-seat minimum. That makes their starting annual subscription costs $359.64 and $1,499.40 respectively, before taxes and add-ons.

Clients do not automatically add another paid seat. Teamwork offers free client-user and collaborator license types, with different access rights.

For an agency, the important question is which plan covers the work you actually need to manage.

Prices and official documentation checked October 12, 2026. Cost examples below use annual billing unless stated otherwise.

Teamwork.com Plans at a Glance

Plan	Published annual rate	Seat rule	Practical buying question
Free	$0	Up to five users	Are five projects and the included capabilities enough?
Basics	$9.99/paid user/month billed annually	Minimum three paid seats	Do you need structured project delivery and billable time tracking?
Accelerate	$24.99/paid user/month billed annually	Minimum five paid seats	Do you need capacity planning, time budgets, and retainers?
Optimize	Custom quote	Confirm in the quote	Do you need deeper financial and resource management?
Enterprise	Custom quote	Confirm in the quote	Do you need enterprise security and service arrangements?

Monthly billing is also available. The calculations here use the clearly published annual rates; check the current monthly offer in checkout when comparing billing options.

An annual monthly equivalent is not a monthly payment. For example, three Basics seats at $9.99/month each work out to $359.64 for the annual subscription.

How to Calculate Your Agency’s Cost

Use this approach:

Annual subscription cost = annual monthly rate × billable seats × 12

For plans with a minimum, use the higher of your required paid seats and the plan minimum.

Then account separately for:

Taxes applicable to the purchase.
Optional add-ons or additional storage.
Separate services you choose to buy.
Optional AI purchases when the applicable billing model takes effect.

The plan price is the subscription starting point, not necessarily the complete cost of operating your agency’s software.

What Different Team Sizes Pay

These are illustrative calculations from the published annual rates. They assume ordinary paid seats, no discounts, and no optional extras.

Required paid users	Basics billable seats	Basics annual total	Accelerate billable seats	Accelerate annual total
2	3	$359.64	5	$1,499.40
3	3	$359.64	5	$1,499.40
5	5	$599.40	5	$1,499.40
10	10	$1,198.80	10	$2,998.80

For five paid users, the monthly equivalent is $49.95 on Basics or $124.95 on Accelerate.

That difference should prompt a feature check. Accelerate is not merely Basics with more people; it includes additional capabilities. Buying the cheaper plan will not help if a required workflow belongs to the higher tier.

Which People Need Paid Seats?

Teamwork separates standard users, client users, and collaborators.

Standard users

Standard users occupy paid seats and have the full range of permissions available under their plan.

These are commonly the people actively managing and delivering projects. Count the owner if the owner needs a standard-user seat; do not budget only for employees.

Client users

Client users are free on supported paid plans. They are associated with external companies and can participate in projects with restrictions.

Teamwork currently documents a maximum of five active projects per client user.

Collaborators

Collaborators are also free, but have more limited capabilities.

They can perform certain basic actions, including completing assigned tasks, commenting, and viewing files. They cannot add new tasks or log time.

These distinctions matter when inviting a contractor. If the contractor needs to create work and record billable hours, a limited collaborator account may not meet the requirement.

An illustrative agency

Suppose an agency has five people needing standard access and several clients who only participate in their own projects.

Do not automatically count every client as a sixth, seventh, or eighth paid seat. Review the appropriate license type and required permissions.

Equally, do not assume someone can use a free license merely because they are external. What they need to do in the system matters.

Is the Free Plan Enough?

Teamwork’s Free plan supports up to five users and five projects. Its advertised capabilities include project views, time logging, and organizing work by client.

That can make it a useful starting point for a small operation with limited active work.

Before paying, check whether your actual limitation is:

The number of projects.
A feature needed for delivery.
A budget or retainer workflow.
More extensive reporting or capacity management.

The free plan is worth testing when it covers the requirement. However, having fewer than five people does not guarantee that its features cover your business.

When Basics Makes Sense

Basics is the relevant entry tier for an agency needing structured project work and billable time tracking.

Its published offer includes Gantt, Table, List, and Board views, project templates, and the ability to track and report billable time.

That can suit a small team delivering defined client projects while handling financial administration elsewhere.

Consider Basics when:

You need a central project system.
You want time records attached to delivery.
You need more capacity than the Free plan provides.
You do not require the higher-tier retainer or resource workflow.

The trade-off: Do not buy Basics expecting every agency capability described across Teamwork’s website. Match your requirements to the current plan comparison.

For two people, remember that the three-seat minimum still applies.

When Accelerate Makes Sense

Accelerate is where the advertised offer adds capabilities such as workload and live-capacity planning, time budgets, retainer management, and creating client invoices from logged time.

For an agency with ongoing client allowances, that may be a more relevant plan than Basics.

A retainer example

Suppose a client buys a recurring allowance for ongoing work.

The operational requirement may be to connect incoming requests, recorded time, and the remaining allowance. A task list alone will not necessarily cover that process.

Test the retainer workflow before buying:

Can you represent the agreement you actually sell?
Can the team record time consistently?
Can you identify scope that needs approval?
Does the reporting support the client conversation?

Confirm the specific budget, rollover, and invoicing behavior you require. Different retainer models need different controls.

The trade-off: At the five-seat minimum, the annual subscription is $1,499.40 before extras. That may be reasonable if the capabilities replace other software or recurring administrative work, but it needs a real operational purpose.

What Optimize and Enterprise Change

Optimize and Enterprise use custom pricing.

Optimize’s advertised focus includes more advanced quoting, financial budgets, profitability insights, and resource planning. Enterprise adds security and service capabilities for more complex organizations.

Request a quote around your required workflow, paid-seat count, billing period, and optional services.

Do not estimate these tiers by multiplying a remembered price from an older plan. Current names and commercial arrangements may differ from legacy subscriptions.

Costs Beyond the Base Subscription

Add-ons and additional storage

Teamwork’s subscription documentation describes managing optional add-ons and purchasing additional storage.

Some add-on prices are calculated using the main subscription’s paid-seat count. An option that seems small at one seat can therefore cost more across the agency.

Review the itemized order, rather than relying only on the plan card.

Implementation and other tools

A subscription does not eliminate setup work.

You may need to define project templates, client permissions, time-entry rules, and how existing work will move into the system.

Also consider the tools that remain outside Teamwork. If you keep separate accounting, support, or specialist reporting software, those costs still exist.

This is part of the agency’s complete setup cost, even when it does not appear on Teamwork’s invoice.

Upcoming AI credits

Teamwork’s AI Credits Overview, updated October 7, 2026, says credit-based AI billing takes effect November 10, 2026.

It documents monthly allocations of:

Basics: 1,000 credits.
Accelerate: 2,500 credits.
Optimize: 7,500 credits.
Enterprise: a custom allocation.

The allocation is per account, rather than multiplied by seats. The guide distinguishes included AI features from credit-based features and documents optional prepaid top-ups.

For an October purchase, treat this as an upcoming pricing consideration. Do not describe it as an extra charge already applied to every AI action, or assume all AI will remain unlimited.

Verify the current terms if you are reading this after the effective date.

Teamwork.com Versus SelfManager.ai: Compare the Bill and the Job

SelfManager.ai has a flat Team subscription: $30/month or $300/year, with unlimited invited collaborators on shared tables.

It supports dated tasks, notes, comments, images, task-level time tracking, and AI Review. It runs in a browser and is an installable web app.

However, it does not provide Gantt charts, dependency management, resource allocation, or calendar sync. It should not be described as dedicated retainer-budget or profitability software.

Option	Five paid users or Team subscription	Annual cost	Main reason to consider it
Teamwork Basics	$49.95 monthly equivalent, billed annually	$599.40	Structured project delivery and billable time
Teamwork Accelerate	$124.95 monthly equivalent, billed annually	$1,499.40	Retainer, capacity, and broader agency operations
SelfManager Team	$25 monthly equivalent, billed annually	$300	Dated execution, shared-table work, and AI-assisted reviews

The lower SelfManager subscription does not establish equivalent capabilities.

If your need is daily execution and reporting from recorded work, it may fit. If you need dedicated budget controls, capacity planning, or financial operations, evaluate the Teamwork tier that provides them.

Free client access is not the deciding distinction: Teamwork offers free client licenses too. Compare the permissions and the workflow.

What to Verify Before Buying

Use the trial to test one real client engagement.

Then confirm:

Which people need standard-user seats.
Whether the plan minimum exceeds that count.
Which tier includes every required capability.
Whether the quoted figure is monthly or annual.
What taxes, extras, and future AI purchases may apply.
What happens to your subscription if seats or requirements change.

Teamwork offers a 14-day trial without a credit card on its advertised paid-plan options.

A trial is most useful when it tests time recording, client participation, retainer handling where needed, and the report you will actually send.

Changing or Canceling Your Subscription

Teamwork allows site administrators to manage plans, paid seats, billing frequency, and add-ons.

Its current support documentation describes a checkout review showing amounts due and the new subscription total when making changes. Check those figures before completing an adjustment.

Subscription cancellations take effect at the end of the current billing cycle.

Do not assume removing a person from a project changes the purchased seat count. Manage the subscription itself and confirm the renewal amount.

Is Teamwork.com Worth the Price for an Agency?

Basics is worth considering when your agency needs structured delivery and billable time tracking.

Accelerate is more relevant when retainer management and capacity planning are actual requirements.

Start with the correct plan, then calculate the billable seats and minimums. A useful agency system can justify a higher subscription, but only when the team uses the capabilities it is paying for.

If dated work tracking and AI-assisted updates cover your needs, SelfManager’s flat Team plan is another workflow to test. It offers a seven-day trial without a card.

Frequently Asked Questions

What is Teamwork.com’s starting paid price?

Basics is advertised at $9.99 per paid user per month billed annually, with a three-seat minimum. That gives a minimum annual subscription of $359.64 before taxes and extras.

What does Teamwork cost for five people?

At the published annual rates, five paid Basics seats cost $599.40/year. Five Accelerate seats cost $1,499.40/year. These figures exclude optional extras and taxes.

Do clients need paid Teamwork seats?

Not necessarily. Supported paid plans include free client-user licenses with restrictions. Standard users occupy paid seats; limited collaborators are also free.

Which Teamwork plan includes retainer management?

Accelerate advertises time budgets and retainer management. Check the specific retainer capabilities against your agreement before subscribing.

Does every Teamwork user get a separate AI credit allocation?

The documented November 2026 model uses a shared monthly allocation per account, based on the plan. Adding seats does not multiply that allocation.

Is SelfManager.ai a cheaper equivalent to Teamwork?

Its Team subscription is lower in the illustrated scenarios, but the capabilities differ. SelfManager focuses on dated work, time tracking, shared tables, and AI reviews. Teamwork offers dedicated project and agency-operation capabilities that SelfManager does not.