How to Turn Outlook Emails Into Todoist Tasks With the Outlook Add-In

The Todoist Outlook Mail add-in creates a Todoist task from an open message and links back to the email in Outlook on the web. You can send a quick task to your Todoist Inbox or choose a project, title, due date, and priority before saving. Use the second option when the email already has a clear deliverable and deadline. Todoist Outlook Mail integration

Check the mailbox before installing

Todoist lists Outlook.com, Live.com, Hotmail.com, Microsoft 365 email, and cloud-enabled Microsoft Exchange as supported mailbox services. An IMAP or POP mailbox in the Outlook app does not meet that requirement. For work or school accounts, check whether the organization permits web add-ins. Todoist documents the add-in on Beginner, Pro, and Business, with paths for web, Windows, macOS, and mobile. On an older desktop version, use Outlook on the web with a supported mailbox. Todoist system requirements · Microsoft add-ins

Install the add-in in Outlook on the web

1. Sign in to the supported mailbox and open an email.
2. In the message toolbar, open Apps or the three-dot menu. Find Get add-ins. Microsoft also documents a More apps → Add apps route on some surfaces.
3. Search for Todoist, select it, and choose Add and Continue as prompted.
4. Reopen the message, launch Add to Todoist, and sign in to the Todoist account that owns the destination project. Review the prompts before granting access.

Todoist's current help includes separate steps for new and classic Outlook. On the desktop, check Connected Experiences in the account privacy settings if the add-in is missing and your organization allows the setting. Todoist installation steps · Outlook.com add-ins

Create one task and test the email link

Suppose a fictional supplier sends “Updated proof for lobby signage” and needs an answer on Friday. Open the message and select Add to Todoist. Use Review lobby signage proof and reply as the title, pick the Lobby refresh project, and set November 13 as the due date. Save the task and open it in Todoist.

Check that the title, due date, and project match the entry form. Click the email link from Todoist and confirm it opens the right message in Outlook on the web while you are signed in to the source mailbox. A teammate who can view the Todoist task still needs mailbox access to open that source. If the work only needs a quick capture, choose Add to Todoist Inbox and add the project and deadline when you process the Inbox. Treat summaries and generated subtasks as optional paid features. Review their output before relying on it. Todoist task creation and link behavior

If the add-in is missing or the link fails

Try the supported mailbox in Outlook on the web. If the add-in is visible there, check desktop version, privacy settings, and organization policy. If it is installed but sign-in or capture fails, confirm the Outlook and Todoist accounts, then follow Todoist's troubleshooting steps. If the task exists but the link opens the wrong mailbox context, sign in to the source account in Outlook on the web and retry. Todoist troubleshooting

If forwarding is permitted, open the target project in Todoist, copy its Email tasks to this project address, and forward a sample. Todoist documents that this uses the email subject as the task name and attaches the body to a comment. Check the destination's visibility before forwarding a client message. For a restricted mailbox, create the task manually with a short description allowed by your policy. This setup follows production Todoist and Microsoft documentation checked November 10, 2026. Forward emails to Todoist