State of SelfManager.ai on 23 April 2026 - The Date-Centric AI Task Manager, Nine Years In

The short version

It has been nine years since the first line of code. Three and a half since public launch. And almost two years of full-time work.

SelfManager.ai today is the clearest expression of the original idea. A calm, date-centric system for real work, with AI wired directly into your own data.

This is a state-of-the-product post. Where the product is on April 23, 2026. What v4.1.1 actually shipped. How people are using it. What comes next.

I am writing it instead of a changelog because the story matters more than a list. The story is that after nine years, the product finally feels the way I always wanted it to.

Why date-centric, not board-centric

Most task managers inherit the filing cabinet. Folders inside projects inside workspaces inside boards. Every new task forces a decision about where it belongs before you can even write it down.

That structure looks organized. It is not. It moves cognitive load from the work itself onto the taxonomy around the work. Tasks get buried three clicks deep. Context gets lost. The system you built to help you stops helping and starts demanding maintenance.

SelfManager starts somewhere different. Every piece of work belongs to a date. Not a folder. Not a board. A date.

The rule is simple. Today is a container. Tomorrow is a container. Last Tuesday is a container. Whatever happened, whatever is happening, whatever will happen, it all lives on a real day. The way life actually works, by time.

When you log in, you land on today. You do not navigate a hierarchy. You do not pick a board. Today's work is in front of you. That is the whole idea.

Nine years of building this product have been, at their core, nine years of trusting that idea more, not less.

What SelfManager.ai is right now

SelfManager is the date-centric AI task manager for individuals and teams.

Each date holds unlimited tables. Each table is a structured list with tasks, priorities from 0 to 5, completion status from 0 to 5, deadlines, time tracking, comments with @mentions, rich-text notes, logs, and up to 100 images at original quality with no compression, with unlimited tables = unlimited images.

Tables are where work lives. Pinned tables are your big rocks. They follow you across dates.

Opening a pinned table opens it in 1 click. Same goes to linked Tables - just past the link of a table in a task/comment and with 1 click you open it.

That opened table is fully interactive like the daily view, it has all the tasks and table commands you get in the daily view. Including comments, images and notes.

Additionally there is a individual Images page where you can view all your images in one place. And the ones that have been shared with you after a person gave you access to a table.

From there the app expands outward. Week view and Month view with their own pages, and an Overview feature giving you a report in seconds.

On those pages you can see each day with

1. Daily completion of tasks for particular days
2. Total tables
3. Total tasks
4. Total time spent (if you enabled time tracking for a table)

The overview feature tells you(Also available on the homepage)

1. Task completion by priority(0-5)
2. Tasks by status(0-5 or not started)
3. Time tracking

AI Review/Summary page that understands your work patterns and deadlines.

It has real chronological insights since the structured data is organized by date.

It sees all your tasks, priorities, statuses, time tracked, when tasks have been completed, your table logs, comments and notes.

You work in the day. You review across time.

What v4.1.1 shipped

To be honest about versions, here is what they mean.

v4 - the full redesign

A ground-up rebuild of the logged-in experience. Desktop, mobile, light mode, dark mode, modals, dialogs. Everything rebuilt to work together.

Mobile that feels like mobile. Swipe right for settings. Swipe left to delete. Double-tap to complete. Long-press text to select and highlight. The mobile app stopped being a compressed desktop.

Rich-text notes. Notes moved from a plain textarea to a real editor with formatting, paste cleanup, autosave, and version history. Notes became operational, not incidental.

Theme consistency everywhere. Full light-mode parity. Dark mode fully extended across pinned tables, tables, AI features, comments, images, and notes. No more half-themed surfaces.

Deadlines as first-class citizens. Due dates. Due times. A dedicated Deadlines page that aggregates everything from every table into one chronological view. Multi-channel reminders that cascade sensibly.

Notifications and @mentions. A real notifications center. Per-notification controls. Delivery channel settings. Mentions inside comments. Collaboration stopped being passive.

Search by comment content. Tables can now be searched by what is inside the comments, not just titles. Because real context lives in comments.

AI Period Summary with custom ranges. Any week, any month, any quarter, or any custom span up to three months.

Empty-day redesign. Blank dates used to be dead ends. Now they show a quote, a feature carousel, a how-it-works popup, and quick actions.

Eight sign-in methods. Google, Microsoft, Apple, X, Facebook, email with password, magic link, and phone. Account linking too.

10 AI features powered by Gemini 3.1 Pro and Flash. Up from 7.

v4.1 - the preferences pass

v4.1 was about control over your own workspace. Small things shipped together.

• Dock and undock the left sidebar
• Drag to resize the sidebar with the mouse
• Drag to resize the top hero image with the mouse
• Adjust the overlay opacity and color on the left sidebar - dark mode and light mode specific
• Adjust the overlay opacity and color on the top hero image - dark mode and light mode specific
• Separate top hero image size on desktop and mobile

Tiny in isolation. Substantial in combination. A sidebar that lives where you want it and a hero image at the height you want changes the default posture of the whole app.

v4.1.1 - the settling pass

v4.1.1 is what happens after a full redesign. Cosmetic and polish changes on top of v4 and v4.1. Spacing. Alignment. Hover states. Consistency between daily, week, month, quarter, overview, pinned, and deadlines views. The kind of changes you only notice because something stops annoying you.

This is deliberate. After a big swing, the right next move is not another big swing. The right next move is to let the new surface settle and fix the thousand small things the redesign exposed.

If you have been using SelfManager for a while, v4.1.1 is the version where the edges finally feel right.

The deadlines system, up close

A day is an excellent container for focus. A contractual deliverable needs precision.

v4 added due dates and due times to any task. v4.1.1 polished the whole system into what it is supposed to feel like.

The Deadlines page is a universal aggregator. It pulls every upcoming due date from every table and every workspace into one chronological view. Overdue. Today. This week. Upcoming. No hunting across tables.

Reminders cascade in three tiers, on purpose.

In-app UI alert first. A silent badge in the sidebar on desktop or top bar on mobile. If you are already in the app, that is enough.

OS-level push second. If the in-app alert goes unacknowledged, the system escalates to a push notification through your operating system. Useful when you are in another browser tab or a different application.

Email last. If the push does not land either, an email escalation fires.

The goal is total visibility without notification fatigue. You keep full control. Global notification settings let you disable any channel. You can turn off email and keep silent in-app alerts. You can turn off push on mobile and keep email. Your attention, your rules.

The same cascade powers @mentions. When someone tags you in a comment, the alert routes through the same tiers based on your preferences. Team communication ends up in the right place without flooding you in the wrong place.

The AI layer - 10 features, powered by Gemini 3.1 Pro and Flash

Most AI task managers bolt a chatbot onto a to-do list. SelfManager does the opposite. The AI reads the structured data you already have. Tables, priorities, statuses, deadlines, time tracking, comments, logs. It answers with that context.

The app now runs on Gemini 3.1 Pro and Flash, the latest version of Google's Gemini model family. Stronger reasoning, richer formatting, better multimodal understanding than the 3.0 release we launched on.

Here are the ten features, in the order they appear in the app.

1. Generate a table with tasks from any text.
2. Chat with AI about a specific table.
3. Summarize a table with AI.
4. Follow up on table summaries.
5. Chat with AI about pinned tables.
6. Summarize pinned tables with AI.
7. Follow up on pinned summaries.
8. Chat with AI on AI Period Summary.
9. Get instant AI reviews.
10. Follow up on period reviews.

Every action comes in two modes.

Fast mode for quick answers and short summaries. Use it when you want speed.

Thinking mode for deeper reasoning. Use it when you want a real answer to what blocked you this month or what patterns you are missing.

Both stream in real time. You switch per request.

Why custom date ranges matter

Before v4, AI Reviews were locked to standard periods. A week. A month. A quarter. Useful, but rigid.

Real work does not always fit the calendar grid. An agile sprint is two weeks. A consulting engagement is six weeks. A semester is four months. A product launch window is eleven days.

v4 unlocked custom ranges up to three months. You pick any start date and any end date in that span. AI reads every table and task inside it. You get a structured review in seconds.

For freelancers billing by project phase, that is an invoicing accelerator. For product managers reviewing an off-cycle sprint, it is a retrospective in one click. For anyone running their own business, it is a way to review the last six weeks honestly without spending a Saturday doing it manually.

The point is not the feature. The point is that the AI layer now matches how work actually happens, not how a calendar grid assumes it happens.

Who it is for

Founders and solo operators

The clearest fit. The Sunday weekly review is the canonical workflow. The week already exists as structured material. AI summarizes it. You ask follow-up questions about what slipped, what consumed time, what actually moved things forward, and what matters next.

Freelancers and client-service work

Separate daily tables for each client. Notes and comments preserve rationale. Images attach screenshots and proofs. Deadlines trigger reminders for client-sensitive items. Monthly reviews surface where time actually went and what should be reprioritized.

The edge is context next to action. A checked box tells you nothing. A checked box plus the note plus the screenshots plus the time log tells you everything.

Small teams that hate per-seat pricing

One owner subscribes. The whole team is invited. Shared projects get their own dated tables. Deadlines trigger reminders. Comments handle context. @mentions route attention. The team reviews the week or the month with AI summaries instead of manually reconstructing what happened.

People who want work and life in one operating space

One date holds a work table, a personal admin table, and a planning or journal table. Pinned tables keep longer-running priorities visible. Week and month views show the accumulated pattern. The AI review layer turns days into decision support.

Flat-rate collaboration - because teams should not be punished for growing

Most team tools charge per seat. Ten people, twenty, thirty. Every seat adds to the bill. Pricing designed to punish teams for growing.

SelfManager goes the other way. One person subscribes to the Team plan at $30 per month, or $25 per month billed annually. That person invites as many teammates as they want to the tables they choose. Invited collaborators get full access. They edit tasks, add rows, write notes, leave comments, upload images, and use @mentions without needing their own paid account.

No per-seat fees. Ever.

The math matters. A ten-person team on a per-seat tool often runs $140 to $270 per month. SelfManager stays at $30. A forty-person agency that would pay thousands of dollars annually for a legacy tool pays $360. The savings grow every person you add.

The bigger point is that flat pricing changes behavior. You stop gatekeeping access. You invite the intern. You invite the contractor. You invite the client when it makes sense. Collaboration becomes a default instead of a line item.

Pricing

Individual plan. $8 per month, or $6 per month billed annually.

Team plan. $30 per month, or $25 per month billed annually. Unlimited teammates.

Free trial. 7 days, no credit card. Log in with one of the eight providers and start using the real thing.

How AI credits work

Each AI action - a summary, a chat message, a task generation, a period review - uses credits.

• Individual plan includes 35 credits per week
• Team plan includes 70 credits per week
• Credits reset every week
• You can buy more any time

If you never touch AI, you never touch credits. The core product is fully usable without any AI at all.

Built on a solid foundation

SelfManager runs on Google Cloud Platform with Firebase on the backend and Angular on the frontend. Single codebase. One engineer. Nine years. Over 3,000 commits.

What that means in practice.

• Real-time sync across devices. Every action happens in milliseconds.
• Offline tolerance. The app keeps working when your connection does not.
• Scale headroom. Firebase handles apps many orders of magnitude larger than SelfManager.
• Security baseline. Data encrypted in transit and at rest, backed up, never sold.
• Works on any modern browser. Phone, tablet, laptop, desktop. The interface adapts.

A native mobile app is in preparation for both iOS and Android. Until then, the web app is the app. After v4's mobile gesture layer, that is less of a compromise than it used to be.

The nine-year arc

2016. First commit. The goal was personal. I was running a web agency and had a paper system I liked. One date per column. Everything belonging to that date underneath. No folders. No boards. I wanted to digitize it without losing what made it work. I also wanted to learn a new Google framework, Angular, which is still used to power the app.

It also made reviewing what happened easier, because it had dates in it.

2016 to 2022. Side project. I used it daily. I built the features I needed when I needed them. Seven years of quiet iteration.

Late 2022. Public launch. The app had become something other people might actually find useful.

2024. AI features started landing. The first few were experimental. Generate tasks from text. Summarize a table. Then weekly reviews. Then monthly. Then quarterly.

2025. Full-time. Gemini 3 integration. The AI count grew from 3 to 5 to 7.

Early 2026. Domain migration from self-manager.net to selfmanager.ai. v4 redesign ships. Deadlines, notifications, @mentions, rich-text notes, eight sign-in methods, custom AI ranges, empty-day redesign, more personalization. AI count grows to 10. Gemini 3.1.

April 2026. v4.1 and v4.1.1. The current state.

Nine years. Over 3,000 commits. One codebase. One builder.

What makes it different

Most productivity tools start with a shape. A list. A board. A calendar. A wiki. Then they stretch that shape to fit your life.

SelfManager starts with time. Whether we want to admit it or not, time is the one thing already shared between your work, your life, your past, and your future. A calendar-based structure is the most honest container there is.

The competitive picture is easier to state by where each tool is genuinely stronger.

Motion is stronger if you want AI to schedule your calendar.

Sunsama is stronger if you want a guided daily planning ritual.

Notion is stronger if you want a composable workspace you shape yourself.

Todoist is stronger if you want a low-friction task list with lighter AI.

Trello is stronger if you are managing a pipeline with fixed stages.

Linear is stronger if your work is issues and nothing else.

SelfManager.ai is stronger when you want your day, your context, and your weekly-to-quarterly reviews to live in one coherent system. With flat-rate pricing for teams.

That is a narrower promise than all-in-one productivity. It is also a more credible one.

When people will look back, they will understand that organizing by time makes sense the most. We can't change time.

Why v4.1.1 matters more than it sounds

A version like v4.1.1 is not supposed to be exciting. It is supposed to be quiet.

The big swings happened in v4. The full redesign. The deadlines system. The notifications center. The rich-text editor for notes. The mobile gestures. The AI upgrade. The preference updates happened in v4.1. Dockable sidebar. Resizable sidebar. Resizable hero image.

v4.1.1 is the settling pass on top of both.

I am writing this post partly to make that visible. The work between the headlines is what turns a good product into one you actually enjoy using every day. A lot of the improvements this year have been in that category. If you notice that something stopped annoying you, that is v4.1.1 doing its job.

What is next

A few things are on deck. I will write about them in detail when they ship.

Claude model selection. The next versions will let you choose between Google Gemini models and Anthropic Claude models for AI actions. SelfManager will let you pick per request, alongside Fast and Thinking mode, with the same credit model.

Native mobile app for iOS and Android. In active preparation. The v4 web mobile experience was step one. A native app is step two.

Continued polish. v4.1.2, v4.2, and beyond. Better looking seconday pages. More quality passes. More preferences. More control over the small details.

No big pivots. The direction is the same as it has been for nine years. A calm, date-centric system for real work, enhanced by AI where it genuinely helps.

It is considered to be create an AI assistant with whom you can interact through chat or voice and allow it to do all the things available in the app. Hint: it will be called Jarvis(from Iron Man)

And another AI feature that is being considered it to allow AI, based on your prompts and conversation with it, to plan your entire week or month - being able to create multiple tables per specific days

Try it

7-day free trial. No credit card. No setup wizard. Log in with one of the eight providers and you are inside with sample data ready to explore.

If SelfManager is for you, you will know in an afternoon.

• Open today's date
• Create a table
• Type a few tasks
• Try Generate tasks from text with a paste from your email or notes
• Run an AI summary on that table
• Come back tomorrow and see the timeline start to form

That is the whole loop. Plan, do, review, adjust. Day by day. With AI that reads what you actually did, not what a chatbot imagines.

A personal note

This project started in 2016 as a side thing. Became public at the end of 2022. Has been my full-time work for the last couple of years.

Nine years in. Over 3,000 commits, over 100.000 lines of original code. One codebase. One builder. And a product that finally looks and feels the way I always wanted it to.

SelfManager builds SelfManager. Every feature here was used by me before it shipped to you. Not a marketing line. How the product got to this point.

I am a power user of SelfManager.ai . It is my only app both in my personal and professional life for:

• planning every day
• setting the direction of every month/and quarter
• journaling
• keeping track of reminders and events
• saving my desktop screenshots
• writing notes and ideas
• reviewing my week/month/quarter with AI to keep me on track for my yearly goals

Thanks for being here. v4.1.1 is the best version yet. v4.2 is going to be even better.

- Marian Sorca